Executive Assistant

Job description.

Division: Revenue

Contract: Permanent

Hours: Full-time

Location: UK-based

Remote or office-based: Remote

Salary range: £28,000 to £29,000

Closing date: 10 June 2022


This role is successful when: The firm's operational requirements are met and service-delivery colleagues can focus on delighting our clients.

Headline responsibilities

  • Responding to emails on behalf of the Chief Executive
  • Taking meeting minutes
  • Answering the phone and directing calls to the appropriate team member
  • Managing the Chief Executive’s calendar and meeting bookings
  • Creating and sending invoices to customers using Quickbooks Online
  • Chasing late payments in a professional and friendly manner
  • Processing receipts and expenses
  • Liaising with ESM Inbound’s accountants on any queries
  • Checking payroll and ensuring it is completed accurately and on time
  • Arranging for resources and supplies to be ordered and delivered as needed by team members
  • Assisting in the recruitment of new team members
  • Onboarding new team members
  • Handling day-to-day staff administration matters such as booking holiday leave
  • Assisting with the organisation and smooth running of events such as team training days, conferences and social events

Experience & characteristics

  • Fluent written and spoken English
  • An expert grasp of Microsoft Office
  • Confidence using Quickbooks Online
  • Excellent communication skills
  • Excellent organisational skills and the ability to prioritise your workload
  • A friendly, approachable and professional manner
  • Sharp attention to detail and the ability to proof-read with 100% accuracy
HubSpot Video

Ready to be our next Executive Assistant?

Fill in the form below to begin the application process.

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Future Opportunities

Send your CV and covering letter to recruitment@esminbound.com

Benefits package



Private medical insurance


Kindle & unlimited books


Exceptional maternity & paternity package


Unlimited access to Udemy for Business


Never work between Christmas & New Year


Competitive sick pay policy


Active & varied social calendar


100% remote work forever for client-facing roles

Our Interview process

Following our Clarity value we have added a video explainer with our Interview process.

This will answer any questions you have around next steps.

HubSpot Video

What do our employees say about working at ESM Inbound?

We run a regular survey to check how our team members feel about working at ESM Inbound. The survey is completely anonymous so that people can feel free to let us know exactly how they're feeling. 

Here's a selection of some recent responses:


The work is fun, engaging and I'm given independence but also the support I need.

Great people, supportive management, ample opportunity.

Grateful to have a job where the boss really cares.

We have got a fantastic team full of fun, talented people.

I love the team's can do attitude. 

Glad to work with a great team.

This is the best agency that I have ever worked for.

Everybody smiles more!

Amazing team, amazing boss.

I love working at ESM Inbound. The team is top notch and it's great to work with such a talented group of professionals.

I get to work on a variety of projects.

Working with wonderful, supportive people that create such a happy environment to work in.

It’s great to see so many happy customers thanks to our talented team.

I love what I do and I love the people I work with.